Writing Tips for Freshers & Experienced
have a .doc (Microsoft Word) format and .txt format of your resume with you.
When you are filling your resume in websites, you need the text format and
when you are sending resume through mail, it's better to send the .doc
companies may ask specifically for .rtf format. In such case, you don't have
an option anyway.
give some junk names as file name for the resume. If you keep use junk
names, there is every possibility that your mail will travel to bulk/trash
folder of recruiter. Your resume's file name should ideally denote your
name, experience, technology, years of experience and company name. Keep
some valid name for your resume.
Example: Resume_Placement_J2EE_3 Years_INFOSYS.doc
Example: Resume_Placement_FRESHER_B Tech_Computers.doc
Mail Service Providers
must be careful about the service providers in which you open a mail
account. Don't use the mail Ids/accounts from non-standard service
providers. If they disconnect services suddenly, your mail ID fails and you
need to resend resumes with new mail Id to all the companies you have
already applied. So, always try to create mail Ids with standard service
providers like Yahoo, Rediff, Google etc.
both mail Ids from different mail service providers. In case, if one service
provider experiences technical problems, you can use the other service
from same mail ID
keep a copy
the company mentions that a specific 'Job Code' has to be written in Subject
Line, write that. If nothing specific, then give a proper subject line for
Example: Resume - J2EE - 3 Years Experience - INFOSYS - Bangalore
try to include a "short" covering letter just containing your
experience, current location, contact details (address & phone number)
current company name, technology you are working in. Don't write too long
covering letters. No HR will spend time on reading your long letters.
make the resume too long. Keep it short & sweet. It should be less than
3 pages (and up to a maximum of 4). The HR will hardly have 1 minute to
glance at your resume. He won't have the time to read story-like resume. So,
be precise, clear and straight to the point.
use bullets for mentioning important points.
BULK mail folder
& Footer !
have a header & footer in your resume.
can contain a simple heading of your resume.
should preferably contain the page number.
Page is the best page to convey all about you !
the HR expects all the important details in the first page. He receives hundreds
of resumes and hardly gets 1 minute to look at your resume and so he won't
bother to search your resume for the required details, if the details are not
found in his first glance at your resume.
The first page of
resume must contain the following things:
Details : Full Name, Date of Birth, Passport Number.
Contact Details : Full Contact Address, Contact Phone Numbers, Mail ID &
Alternate Mail ID.
Experience Summary : All the companies you have worked so far, Company
Address, Website, Dates of Duration in each Company. Don't assume that
everyone knows about your company. (You can highlight if your current
company has any good quality levels like CMM/CMMI)
Responsibilities : Your job profile in your past companies. For example, you
should highlight that you are working as 'Module Leader leading a team of 6
people' in your current company.
Set Summary : Highlight all the technologies you know well. Don't include
any technologies you have not worked on.
: Include any relevant certifications you have. That gives you an edge over
Details Summary : Your Post Graduation, Graduation, Intermediate, 10 th
details, Aggregate Percentage, Year of Pass out (Most important).
Details at the top, not at bottom !
Details should be at the top of resume, not at the bottom.
include the contact details in Header or Footer. They won't be visible
provide an alternate mail ID !
provide an 'Alternate Mail Id' also (in case your original mail Id fails, it
will be useful).
NOT give more than 2 mail Ids in resume. The recruiters as well as you will
get confused which mail Id to send/receive call letters.
one can save you if your Mail ID fails !
use official mail ID ! (for Experienced people)
perform a spell check and grammar check on the resume. You don't deserve a
job if you can't write your resume without mistakes.
is nothing wrong in getting your resume reviewed by someone else. They might
catch the mistakes that your eyes can never detect.
details are important !
(especially experienced people) think that they don't need to give the
educational details. But they are important. If not all details, at least
give the highest qualification, college/university name and aggregate
percentage. (Some HR people simply delete the resumes without educational
Chronological order !
Irrelevant Details !
straight to the point and only the details relevant to the job. (You don't
need to include your family tree or how many children you have or what your
not write stereotype sentences like 'I am sincere, intelligent, hardworking'
etc. That's childish. Who in this world is not hardworking by the way?
simple Language !
the Crux of Projects !
Don't write all about your projects. That will make the resume very
lengthy. Write only the crux of the information. Following details would be
Name, Team Size, Client Name, Duration of Project.
description of project (Not more than 5 to 6 lines).
role in project (This is very important).
used in project.
should convey where you want to work !
Always include the following clearly in resume:
Location' (mandatory). I have seen resumes in which there is no clue of
where they are working currently. How can they expect a call letter ?
Location' (if you have a preference). Anyway freshers typically will not
have a choice for the desired location. They better not to include it.
Training done in your final academic year does not come under professional
work experience. You can mention it, but not under 'Work Experience'
highlight your onsite (customer interaction experience) in your resume. That
gives you an edge over others.
are not submitting the application for matrimonial !
are not writing a love letter !
unwanted graphics: Either in resume or the covering letter, avoid jazzy
graphic images, emoticons or multiple colors.
jazzy fonts: Preferably use some professional font (Arial or Times or
Verdana) and use the same across. Use same font size across the resume
(except for headings). Don't write each line in a different font and size.
you can use some decent shades (preferably gray color), to highlight
important information. That makes the resume to look good when a printout is
a print and see !
a printout of your resume and see. If you do not like it in the first look,
the same will be with recruiters. (I know HR people who called candidates
based on attractive resume.) So, revise it again